How To Get Out Of The Weeds For Good

You’ve hired all the people,  delegated all the things, and built all the systems.

In other words, you’ve done all of the stuff that you’re “supposed to” … so why is it that you’re still spending so much time as the bottleneck in your business, down in the weeds, stuck in the day-to-day?

The answer is found within this simple diagram, and in this article I’m going to explain exactly how you can use it to get yourself out of the day-to-day for good.


Before we get to that, though, let me ask you a quick question:

Is scaling even worth it?

I wouldn’t blame you if that question has crossed your mind lately. Consider this conversation I had with a multi-seven figure online business owner a few years back:

“I can’t manage all these employees. I’m not awesome at managing people.

“I know from my corporate days, I can manage a team of 8. I now have a team of 14. I need to figure out how to put middle management in, but I don’t have the margin to put middle management in. I feel like I have to fire everyone and start over.

“But I have so many clients that if I fire everyone and start over … do I give everyone refunds?

“And I can’t even give them all refunds because some of them [have already finished most of the program]. So I have to figure out a plan for how to move forward without going crazy.”

– An anonymous (but very real) multi-7-figure business owner

If it was only one person who felt this way,  I might think okay, no big deal. That’s just one person.

But it’s not just one person.

So many people end up scaling businesses that look great on the outside but are actually a hot mess on the inside:

  • High team turnover.
  • Launches that barely break even.
  • Broken systems.
  • Increasing refund requests
  • Long hours and late nights.
  • Work-free vacations that somehow still involve work.

How do I know?

Because I'm the person they talk to when it happens:

When they do, I tell them the same thing I’m about to tell you:

The problem isn’t that you need to hire an OBM, that you need to automate your marketing, that you need more SOPs and new systems, or even that your mindset is broken.

The problem is that you don’t understand the Visionary Pyramid.

The Visionary Pyramid

What It Is And Why It Matters

Let’s begin with a short visual of what we’re talking about:

(The video is only 2½ minutes long, so I highly recommend you watch it … but there is a written summary below if you can’t)

When it comes to thinking about their business, most people think about the work that is in front of them; the tasks that need to be done.

They don’t often stop to consider what type of work it is. As such, they don’t have a clear framework for how to get out of the day-to-day stuff beyond the basics.

What the Visionary Pyramid shows us is that there are actually four different types of things that happen in a business.

Every task, every decision, every project fits into one of these four categories.

The first level is where implementation happens. It is where we answer the question:

How does stuff get done?

This includes all of the day-to-day tasks of every business (e.g. running sales calls, writing copy, supporting clients, project management, etc.)

There are two primary ways you can get these “how” tasks accomplished:

  1. Helpers are people who you hire to follow SOPs and checklists in order to get things done. They don’t figure out how to do it; they rely on someone else to tell them how. Example: “I need you to create social media posts & respond to comments. Here are the templates to use.”
  2. Implementers are also responsible for executing  tasks and achieving results in the day-to-day of the business, but they don’t need to be told how. As long as they know the desired result, they figure out the rest and then make it happen. Example: “I need you to figure out how to get us 50 new, qualified leads this month.”

Now, let me assure you:

Every business owner (unless they have a massive trust fund or pile of investors in their their back pocket) starts off by spending most of their time at the base of the Pyramid.

As we grow, though, we want to be able to spend more time on other areas of the business. You want to elevate yourself out of the day-to-day, and spend more time on other types of responsibilities in the business.

The question is, what are they—and how do you get there?

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Breanne Dyck

Breanne Dyck

Breanne Dyck co-founded the Visionary CEO Academy to team help progressive coaches, consultants and strategists avoid hitting the wall of overwhelm and burnout as they scale to $1M and beyond.